Property Document Services in Chennai and Tamil Nadu : Online Registration, Download and Corrections
Encumbrance Certificate, Patta, Chitta, certified copies and registration-document support for property owners in Chennai, across Tamil Nadu, and for NRIs managing property from abroad.
10+ years of · 500+ customers assisted across Chennai and Tamil Nadu.
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Property Document Assistance for NRIs and Local Customers
If you’re an NRI: Living outside India and need an Encumbrance Certificate, a Patta transfer, or a certified copy of an old sale deed? We handle the local visits, portal navigation, and office coordination. You get a clear checklist, regular updates over WhatsApp or email, and documents delivered digitally or by courier.
If you’re in Chennai: Buying, selling, or sorting out an inherited property? We help you get the exact document you need without repeat trips to the Sub-Registrar’s office or the Taluk office.
Find What You Need First
Not sure which document applies to you? Start here, each link to the full detail further down this page.
Your situation | What you’ll likely need |
Buying a resale property | Guideline value → EC → Patta/Chitta verification → certified copy of the seller’s sale deed if anything looks incomplete |
Selling your property | EC in your name, current Patta/Chitta, certified copies of your title chain, tax receipts |
Inherited property | Legal-heir paperwork → Patta transfer → EC → certified copy of the original deed if it’s old or missing |
NRI managing property remotely | See the NRI section typically EC, Patta status, certified copies, and POA-linked registration support |
Just verifying a property before committing | EC, Patta verification, survey-number check, guideline value |
Already registered, updating records |
If your situation doesn’t fit neatly into one of these, that’s fine too tell us what’s going on when you get in touch and we’ll map it out for you.
Our Property Document Services
Encumbrance Certificate (EC)
What it is. A record, issued through the Tamil Nadu Registration Department’s TNREGINET portal, listing every registered transaction against a property sales, mortgages, releases, gifts for a period you choose, going back up to 30 years.
Before you request this. Confirm the exact survey or Patta number, and the period you need covered lenders commonly ask for 13 or 30 years, so check which one applies before applying, since the wrong period usually means reapplying. If the property has changed hands more than once, or the survey number has changed, gather any old numbers too.
What we do. We apply for, search, and download the EC including a certified copy where a bank or registering authority needs one and go through the result with you so you understand every entry, not just receive a document you can’t interpret.
After you receive it. An EC is a snapshot for the period requested, not a one-time-forever document if there’s a gap before your actual transaction (months of loan processing, for instance), you may need a fresh or supplementary EC closer to the date. If it shows an entry you don’t recognise an old mortgage, a pending attachment resolve that before you proceed, not after.
Patta
What it is. Patta is the Revenue Department’s record of who owns a piece of land, its extent, and its classification. Patta and Chitta were merged into a single combined record some years ago, so you’ll see both names used for what is now largely one document.
Before you request this. Have the paperwork that justifies the change ready registered sale deed, gift or settlement deed, or legal-heir certificate and death certificate for inherited property. Also check the existing Patta for any spelling or survey-number mismatch, since that needs correcting first.
What we do. We prepare and submit transfer or correction applications, track them, and obtain the order copy once approved. We also verify an existing Patta’s authenticity and check status if you’re already partway through.
After you receive it. A Patta in your name usually triggers two follow-on steps people forget: updating the local body’s property-tax records, and if you plan to build or modify anything checking that your survey/subdivision details match what’s on record. Keep the order copy safe; it’s commonly asked for again at resale.
Chitta, Adangal and A-Register
What they are. Chitta describes the land itself area and classification. Adangal is the field-level revenue record showing cultivation details for agricultural land. The A-Register is the village-level master extract these are drawn from.
Before you request this. Confirm whether your matter genuinely needs the underlying revenue record (a bank or court has specifically asked for it) or whether a Patta/Chitta extract alone will do.
What we do. We request the correct extract for your survey number and explain what it shows.
After you receive it. These are reference documents that support other applications Patta transfer, loan verification rather than standing alone. Keep them with the related file.
FMB Sketch and F-Line Sketch
What it is. The Field Measurement Book (FMB) sketch is the survey department’s map of a survey number’s boundaries and extent; an F-Line sketch/statement covers a subdivided plot.
Before you request this. Have your survey number, and the subdivision number if the land has been subdivided without these, retrieval can stall.
What we do. We identify and obtain the correct sketch for your survey number.
After you receive it. If the sketch shows a boundary or extent different from what you expected, raise it with a surveyor or advocate before registration or construction a mismatch is far cheaper to resolve on paper than after a boundary wall goes up.
TSLR Extract and Town Survey Records
What it is. In areas that have been through a formal Town Survey including much of Chennai city records are held as a Town Survey Land Register (TSLR) extract, the urban equivalent of a Patta.
Before you request this. Check whether your property actually falls under Town Survey rather than assuming a village-style Patta applies this determines which record you need.
What we do. We confirm which system applies and obtain the correct TSLR extract.
After you receive it. Keep this alongside your Patta/Chitta equivalent; for Town Survey properties, this extract is typically what’s asked for in place of a rural Patta.
Survey-Number Identification
What it is. Matching an address or an old document to its current survey number, including tracing old-number-to-new-number changes.
Before you request this. Gather whatever you already have an old deed, an address, a rough location partial information still helps.
What we do. We trace and confirm the current survey number from what you provide.
After you receive it. Use this confirmed number for every other request (EC, Patta, FMB) so all your documents reference the same identifier mismatched survey numbers across documents is one of the most common causes of delay later.
Certified Copies of Registered Documents
What it is. An officially certified copy of a document already registered at the Sub-Registrar’s office sale deed, settlement deed, gift deed, release deed, partition deed, or the “parent document” a current deed refers back to.
Before you request this. Note down whatever you can about the original registration approximate year, sub-registrar office, the parties’ names since retrieval depends on locating the original record.
What we do. We identify the registration details and apply for the certified copy.
After you receive it. Store a digital scan and the physical certified copy separately, not in the same file this copy is your practical backup if the original is ever lost again.
Registration-Document Support
What it is. Coordination and paperwork support around registering a sale deed, settlement, gift, release, partition, rectification deed, or Power of Attorney.
Before you request this. Be clear which of these applies to your situation each has different supporting-document requirements.
What we do. We help you understand what’s needed, organise supporting documents, and coordinate with the Sub-Registrar’s office. Drafting the deed itself and any legal opinion on its terms are handled by a qualified advocate or licensed document writer, whom we can coordinate with on your behalf where needed.
After you receive it. Registration is rarely the last step Patta transfer and property-tax name transfer usually follow. We’ll flag exactly which ones apply to your document type.
Guideline-Value Checking
What it is. The government-notified minimum value used to calculate stamp duty and registration charges.
Before you request this. Confirm the survey number or locality, and whether you’re checking land, an independent house, or an apartment values differ by category.
What we do. We look up the applicable guideline value for your property.
After you receive it. Use this figure to estimate stamp duty and registration cost before finalising a sale price surprises here are avoidable with an early check.
Property-Tax Name-Transfer Support
What it is. Updating the local body’s property-tax records to reflect the new owner’s name after a purchase, gift, or inheritance.
Before you request this. Have your registered document and latest tax receipt ready.
What we do. We prepare and submit the mutation application to the relevant local body.
After you receive it. Confirm the next tax cycle reflects your name if a notice still arrives in the previous owner’s name after the expected cycle, follow up rather than ignore it.
How These Documents Connect
Most requests aren’t a single document in isolation, they’re a sequence. Here’s how it typically runs for common situations.
Buying a Resale Property
Before you commit: guideline value check → EC (covering a long enough period) → Patta/Chitta verification → certified copy of the seller’s sale deed if anything looks incomplete. At registration: registration-document support for the new sale deed. Afterwards: Patta transfer into your name, then property-tax name transfer.
Selling Your Property
Before listing: EC in your own name (buyers and their banks will ask for it), Patta/Chitta confirmed current, certified copies of your title chain if the originals aren’t complete. At registration: registration-document support. Afterwards: nothing further is usually required from you, though staying reachable for a few weeks helps if the buyer’s own Patta-transfer process throws up a document question.
Inherited Property
First: legal-heir certificate and death certificate these unlock everything downstream. Then: Patta transfer into the legal heirs’ names, an EC to check the property’s full history, and certified copies of the original deed if it’s old or missing. Afterwards: property-tax name transfer, and a partition deed if multiple heirs are dividing the property.
NRI Selling or Managing Property Remotely
First: confirm whether a Power of Attorney is needed for any step that requires your presence. Then: EC, Patta status check, certified copies, and guideline-value check, all coordinated remotely. At registration (if selling): registration-document support, typically through your authorised representative under the POA. Fund repatriation and tax filing sit outside what we handle directly, but we can point you to the right professional for that part.
NRI Property Document Services
Managing a Patta transfer or chasing down an old sale deed is hard enough in person harder again from another country and time zone. Most of what we do is built around that:
- Consultation entirely by phone, WhatsApp, or email no need to be in India to get started
- A document checklist for your specific situation before you send us anything
- EC and Patta assistance handled locally on your behalf
- Certified-copy requests for documents you can no longer access yourself
- Support with inherited-property paperwork legal-heir certificates, succession documents, and the Patta transfer that follows
- Regular progress updates, so you’re not left wondering
- Digital delivery (PDF/scan) where the record allows it, or courier where a physical certified copy is required
- Scheduling that works around common NRI time zones where possible tell us your preferred window when you reach out
A few things worth knowing upfront: some steps legally require your personal presence, a notarised Power of Attorney, or specific identity and ownership documents. We’ll tell you exactly what applies to your situation before any work begins. We coordinate the process and the paperwork we don’t act on your property without the authorisation the law requires for that particular step.
Property Document Services Across Chennai
We currently work across, including areas such as Central, North, South and West Chennai, Tambaram, Ambattur, Avadi, Porur, Velachery, Adyar, Anna Nagar, Sholinganallur and Pallavaram. If your property is elsewhere in Chennai, get in touch we’ll confirm quickly whether we can help.
Tamil Nadu Property Document Assistance
Beyond Chennai, we assist customers across. Several services EC, Patta/Chitta viewing, guideline-value checks can often be handled remotely through the relevant Tamil Nadu government portals, wherever the record is available online. Others, particularly older rural land records or anything needing an in-person Taluk or Sub-Registrar visit, need local coordination, which we arrange. Documents are shared digitally, or physically by courier where a certified copy is required.
How Our Service Works
- Contact us by call, WhatsApp, or the enquiry form.
- Tell us what you need and where the property is.
- Share whatever property details you already have survey number, Patta number, an old deed, and so on.
- We send a document checklist specific to your situation.
- We confirm the scope of work and our charges before starting anything.
- You share the required documents and any authorisation needed.
- We begin the application, collection, or office coordination.
- You receive progress updates as the work moves forward.
- You receive the completed document, or clear next steps if further action is required.
Documents You May Need
Requirements vary by service; you won’t need all of these for every request. Depending on what you’re asking for, we may need some combination of: owner’s name, property address, survey number, subdivision number, Patta number, document number and registration year, the relevant Sub-Registrar office, the previous (“parent”) deed, identity proof, address proof, a recent tax receipt, legal-heir documents and death certificate (for inherited property), an authorisation letter, or a Power of Attorney. We’ll confirm exactly what applies once we understand your request.
Why Choose TN Document Services
- Everything in one place you don’t need to hunt across pages to find what applies to you
- Local Chennai support with Tamil Nadu-wide reach
- Plain-English explanations of Patta, EC, FMB and TSLR, and how they connect to each other
- A clear checklist before you commit to anything
- Regular updates instead of silence
- Call, WhatsApp, enquiry form, or consultation whichever suits you
- Secure handling of the documents you share with us
- Support in English and Tamil confirm
- Clear, upfront charges, with government fees always shown separately
Frequently Asked Questions
We assist with Encumbrance Certificates, Patta and related land records (Chitta, Adangal, A-Register), FMB and TSLR sketches, certified copies of registered documents, guideline-value checks, property-tax name transfer, and registration-document coordination, across Chennai and Tamil Nadu.
No, this page covers every document and situation we handle. If you're not sure which one applies to you, use the quick guide near the top, or just tell us your situation when you reach out.
Yes. Most of our process works entirely by phone, WhatsApp, and email, with documents delivered digitally or by courier.
Yes you don't need to be in Chennai or India to start. A few specific steps may still need your authorisation (such as a Power of Attorney) or, occasionally, your presence.
We currently cover chennai and tamilnadu. If you're unsure whether we cover your district, ask us we'll tell you plainly rather than guess.
Yes, including applying for, searching, and downloading it through the Tamil Nadu Registration Department's portal, and certified copies where required.
Yes preparing the application, organising supporting documents such as the registered sale deed or legal-heir certificate, and tracking it through to the order copy.
Yes, if you have your application or reference number, we can check progress and tell you what, if anything, is pending.
In most cases, yes, provided we can identify enough details approximate year, sub-registrar office, document number if available to locate the original registration.
At minimum, the property location and either a survey number, Patta number, or the previous owner's name. The more of these you have, the faster we can locate the right record.
Often, yes we can usually trace it from an address, an old document, or a nearby landmark, though it may take longer.
An EC shows a property's transaction history (sales, mortgages, and so on) recorded at the Sub-Registrar's office. A Patta shows who the Revenue Department currently records as the owner, along with the land's extent and classification. They come from different departments and serve different purposes. Many transactions need both.
FMB stands for Field Measurement Book, the survey department's map showing a survey number's boundaries, shape, and extent.
TSLR stands for Town Survey Land Register, the urban equivalent of a Patta, used in areas (including much of Chennai) that have been through a formal Town Survey.
Often, yes, and it depends on which document. An EC after a sale is normally followed by Patta transfer, which is then followed by property-tax name transfer. The "How these documents connect" section above walks through the common sequences.
It depends on the service, the specific office involved, and how complete your property details are. We won't promise a fixed timeline upfront, but we'll give a realistic estimate once we understand your request, and keep you updated if anything changes.
We always share our charges before starting, separately from any government fee.
No. Official fees, stamp duty, and registration charges are set by the government and are separate from our professional charges we show both separately.
Yes, wherever the record itself is available digitally. Where only a physical certified copy is valid, we arrange courier delivery.
Not for most of what we handle. A few specific steps that legally require your personal presence or signature may need either a visit or a properly authorised Power of Attorney we'll flag these upfront.
Far far away, behind the word mountains, far from the countries Vokalia and Consonantia, there live the blind texts. Separated they live in Bookmarksgrove right at the coast
Disclaimer
TN Document Services is an independent property-document assistance and consultancy service based in Chennai. We are not a government department, and we are not affiliated with TNREGINET, the Tamil Nadu e-Services portal, or any other government body unless specifically stated. Official fees, processing times, and approvals are determined by the relevant government authority, not by us. Where a matter requires legal opinion or title certification, this should come from a qualified advocate; we’re glad to coordinate with one where needed, but we don’t provide legal opinions ourselves.